Mississippi Public Broadcasting is an Equal Opportunity Employer.
Except for rule-making authority in the area of leave, the State Personnel Board does not have the authority to make rules regarding the administration of benefits for state employees. Although the Board develops rules governing the administration of leave benefits, the appointing authority of each agency may develop internal administrative procedures governing the application of these leave rules. The agency personnel officer, payroll officer or immediate supervisor may provide employees with information regarding procedures unique to a specific ageny.
State employees receive regular pay for ten (10) legal holidays and for any other day proclaimed as a holiday by the Governor or the President of the United States (Section 3- 3-7, Mississippi Code of 1972, Annotated, as amended). However, part-time employees receive regular pay only for those holidays and the designated number of hours as the part-time employee was regularly scheduled to work.
The legal holidays are as follows:
|January 1||New Year's Day|
|The Third Monday of January||Robert E. Lee's Birthday and Dr. Martin Luther King Jr.'s Birthday|
|The Third Monday of February||Washington's Birthday|
|The Last Monday of April||Confederate Memorial Day|
|The Last Monday of May||National Memorial Day and Jefferson Davis' Birthday|
|July 4||Independence Day|
|The First Monday of September||Labor Day|
|November 11||Armistice or Veterans' Day|
A day fixed by proclamation by the Governor of Mississippi as a day of Thanksgiving,
|December 25||Christmas Day|
Provided, however, that in the event any holiday hereinbefore declared legal shall fall on Saturday or Sunday, then the following Monday shall be a legal holiday.
Except as may be provided in specific agency appropriations bills, when, in the opinion of the appointing authority, it is essential that a state employee work during an official state holiday, the employee shall receive credit for the day. (Refer to Section 25-3-92( 1), Mississippi Code of 1972, Annotated, as amended.)
In accordance with specific provisions of an agency's appropriations bill, an appointing authority may require employees in specific job classes to work on an official state holiday and be paid call-back pay in lieu of receiving compensatory time credit.
A. Section 25-1-98, Mississippi Code of 1972, Annotated, as amended, requires that all state offices shall be open and staffed for the normal conduct of business from 8:00 a. m. until 5:00 p. m., Monday through Friday.
B. The State Personnel Board defines a normal work schedule as eight hours per day, 40 hours per week, 173.929 hours per month and 2,087 hours per year.
C. Each part-time employee shall be provided a schedule of working hours.
D. To provide for maximum flexibility in scheduling employees, the appointing authority may develop modified work schedules providing for flextime or compressed work schedules. "Flextime" is a schedule which offers agency management a choice, within limits, to vary employee arrival and departure times from work.
Employees, including part-time employees, shall be granted leave as provided in Sections 25-3-91 et. seq., 25-9-125, 33-1-19, and 33-1-21, Mississippi Code of 1972, Annotated, as amended.
Transfer of Leave Between Agencies
All accrued leave, both major medical and personal leave, shall be transferable between state agencies. Each appointing authority shall be furnished a statement of accrued leave at the time of transfer by an employee (Section 25-3-97( 5), Mississippi Code of 1972, Annotated, as amended).
Upon transfer, leave accrual rates at the receiving agency will reflect total continuous service. An employee transferring with a break in service must begin accruing leave at the rate established for new employees. Lump sum payment for personal leave and/ or the lapse of one eight-hour workday between the termination date at an old agency and effective date into a new agency denote a break in service.
Personal leave shall be administered as provided in Sections 25-3-93 and 25-3-97, Mississippi Code of 1972, Annotated, as amended.
Employees earn and accumulate personal leave upon completion of one month of continuous service. Each full-time and part-time employee and appointed officer of the State of Mississippi shall earn personal leave as follows:
1 month to 3 years
37 months to 8 years
97 months to 15 years
Over 15 years
(Part-time and temporary employees earn personal leave on a pro rata basis). Faculty members employed by the eight (8) public universities on a nine-month contract shall not be eligible for personal leave.
For the purpose of computing credit for personal leave, each appointed officer or employee shall be considered to work not more than five (5) days each week. Leaves of absence granted by the appointing authority for one (1) year or less shall be permitted without forfeiting previously accumulated continuous service. The provisions of this section shall not apply to military leaves of absence. The time for taking personal leave, except when such leave is taken due to an illness, shall be determined by the appointing authority of which such employees are employed.
For the purpose of Sections 25-3-91 through 25-3-99, the earned personal leave of each employee shall be credited monthly after the completion of each calendar month of service and the appointing authority shall not increase the amount of personal leave to an employee's credit. It shall be unlawful for an appointing authority to grant personal leave in an amount greater than was earned and accumulated by the officer or employee.
Employees are encouraged to use earned personal leave. Personal leave may be used for vacations and personal business as scheduled by the appointing authority and shall be used for illnesses of the employee requiring absences of one (1) day or less.
Accrued personal or compensatory leave shall be used for the first day of an employee's illness requiring his/ her absence of more than one (1) day. Accrued personal or compensatory leave may also be used for an illness in the employee's immediate family as defined in Section 25-3-95. There shall be no limit to the accumulation of personal leave. Upon termination of employment each employee shall be paid for not more than thirty (30) days of accumulated personal leave. Unused personal leave in excess of thirty (30) days shall be counted as creditable service for the purposes of the retirement system as provided in Sections 25-11-103 and 25-13-5. The beneficiary of an employee who dies with unused personal leave shall receive payment for all personal leave accumulated but not used by the employee (Section 25-3- 97, Mississippi Code of 1972, Annotated, as amended).
Major Medical Leave
Major medical leave shall be administered as provided in Sections 25-3-95 and 25-3-97, Mississippi Code of 1972, Annotated, as amended. All full-time employees and appointed officers of the State of Mississippi shall accrue major medical leave as follows:
1 month to 3 years
37 months to 8 years
97 months to 15 years
Over 15 years
Part-time employees shall accrue major medical leave on a pro rata basis. There shall be no maximum limit to major medical leave accumulation. All unused major medical leave shall be counted as creditable service for the purposes of the retirement system as provided in Sections 25-11-103 and 25-13-5, Mississippi Code of 1972, Annotated, as amended.
For the purpose of Sections 25-3-91 through 25-3-99, the earned major medical leave of each employee shall be credited monthly after the completion of each calendar month and the appointing authority shall not increase the amount of major medical leave to an employee's credit. It shall be unlawful for an appointing authority to grant major medical leave in an amount greater than was earned and accumulated by the officer or employee. Major medical leave may be used for the illness or injury of an employee or member of the employee's immediate family as defined in Section 25-3-95, only after the employee has used one (1) day of accrued personal or compensatory leave for each absence due to illness, or leave without pay if the employee has no accrued personal or compensatory leave. In order to continue insurance coverage while on leave without pay, the employee should contact his/ her personnel director and make arrangements to pay the insurance premiums himself or herself. Provided that faculty members employed by the eight (8) public universities on a nine-month basis may use major medical leave for the first day of absence due to illness. Provided, however, major medical leave may be used, without prior use of personal leave, to cover regularly scheduled visits to a doctor's office or a hospital for the continuing treatment of a chronic disease, as certified in advance by a physician. "Physician" means a doctor of medicine, osteopathy, dental medicine, podiatry or chiropractic. For each absence due to illness of thirty-two (32) consecutive working hours (combined personal leave and major medical leave) major medical leave shall be authorized only when certified by the attending physician.
An employee may use up to three (3) days of earned major medical leave for each occurrence of death in the immediate family requiring the employee's absence from work. No qualifying time or use of personal leave will be required prior to use of major medical leave for this purpose. The immediate family is defined as spouse, parent, step-parent, sibling, child, step-child, grandchild, grandparent, son-in-law, daughter-in-law, mother-in--law, father-in-law, brother-in-law, or sister-in-law. Child means a biological, adopted or foster child, or a child for whom the individual stands or stood in loco parentis.